Functions and responsibilities

I. Coordinate the submission of national proposals for funding

1. Apply a transparent and documented processes to solicit and review submissions for possible integration into the proposal, engaging a broad range of stakeholders in solicitation and review of activities to be included in the application, and drawing on their strengths to agree on a strategy, identify financing gaps in achieving the strategy based on existing support, prioritize needs, and identify the comparative advantages of each proposed partner.
2. Prepare, coordinate, review, and submit grant proposals to the Global Fund which meet the requirements of the Global Fund new funding model and that are in line with Viet Nam’s national AIDS, tuberculosis, malaria, priorities and programs.
3. Establish a formal process for the development of proposals to the Global Fund that is transparent and documented, and seeks input from all VN-CCM Members, non VN-CCM Members and other interested stakeholders.
4. Document the efforts to include participation of targeted groups in the development of grant proposals, including targeted high risk populations
5. Provide evidence of efforts made to engage key population groups in the development of funding applications, including most-at-risk populations.
6. Respond to inquiries from the Global Fund concerning these proposals.

II. Nominate Principal Recipient(s) and Sub-recipients (SR) for VN-CCM-initiated grants financed by the Global Fund.

1. Develop and document clearly defined and objective criteria for nomination of all new and continuing PRs and SRs, nominate appropriate organizations to act as PRs and SRs for the Global Fund grant at the time of submission of the application, and document the management of any potential conflicts of interest that may affect the nomination process.
2. Undertake processes to choose Sub-Recipient(s) (SR) through a transparent and documented selection process for these grants in conjunction with the principal recipient, except when VN-CCM delegates entirely this responsibility to PR(s). If responsibility is delegated to the PR(s), the PR(s) must ensure a transparent and documented selection process.

III. Oversight the implementation of the grants.

1. Submit and adhere to an oversight plan for all financing approved by the Global Fund. The VN-CCM has established an Oversight Committee that takes the responsibility of the development and execution of the oversight plan and activities according to the Oversight Committee Terms of Reference (please refer to Annex 1).
2. Approve major changes in program implementation plans (i.e. changes above 10% of the budget of an SDA or Cost Category, in line with Global Fund requirements).
3. Submit to the Global Fund requests for continued funding for each approved grant.
4. Proactively identify technical support needs for grants and mobilize appropriate support.
5. Ensure follow up of identified grant implementation issues.
6. Evaluate the performance of programs, including of PR(s) in implementing programs, and complete periodic reviews and requests for continued funding prior to the end of the two years of initially approved financing from the Global Fund.
7. Oversee PR activities during the grant closure period and endorse the Close-Out Plans. Where applicable, submit an Application for Funding under the Continuity of Services Policy.
8. Review grant proposals and re-programming activities to ensure that interventions are in line with gender-sensitive approaches and are not in violation of human rights principles.

IV. Oversee and coordinate the national response including dialogue with all stakeholders relevant to AIDS, Tuberculosis, Malaria, Health System Strengthening and related health issues:

1. Review grant activities to ensure that these comply with the National Strategies for the three diseases, and take into account the contributions of all implementing partners.
2. Ensure the development of National Strategy Plans for the three diseases is in place and the Global Fund proposals and grants are well based and contribute to these strategies; including resource plans that identify all sources of support and the overall budget envelope.
3. Review of the Operational Plans and budgets for each term.
4. Develop a coordinated approach to program monitoring and evaluation and integrate this approach into wider public health monitoring systems.
5. Provide opportunities for sharing experiences, and collaboration between implementing partners.
6. Facilitate consultations around policy and practice issues amongst all partners (donors, implementing partners, Government Ministries and agencies).
7. Provide guidance to and monitoring of the performance of PR(s) and SRs.
8. To respect the ethical concerns that relate to the prevention and control of HIV, malaria, and tuberculosis.

V. Ensure effective coordination of national and external funding to support the national strategies on HIV, TB, and Malaria fulfilling required oversight requirements. Ensure health sector partners are aware of and involved in plans and that funding is in line with national strategic plans and well-coordinated with other efforts.

VI. Continue to develop, modify and implement the Governance Manual of CCM.